Management Assistant Job ID: JP054335

Management Assistant 

Overview

We are looking for an experienced Management Assistant to support a multidisciplinary team within a regulatory and administrative environment. This role combines executive support, document management, correspondence handling, meeting coordination, and administrative follow-up while acting as a key point of contact for internal and external stakeholders.

Key Responsibilities

• Review, proofread, and finalize letters, reports, presentations, and official documents.
• Manage correspondence and email communications, including registration, distribution, follow-up, and filing.
• Maintain and update case files and administrative records.
• Organize internal and external meetings, appointments, and occasional business travel.
• Provide day-to-day administrative support to a multidisciplinary team.
• Coordinate and maintain departmental procedures and documentation.
• Handle occasional telephone inquiries in a professional manner.
• Contribute to team collaboration and support process improvements.

Required Skills & Experience

• Bachelor's degree in Office Management or equivalent experience.
• Minimum 5 years of experience as a Management Assistant, Executive Assistant, or Team Assistant.
• Experience in a legal, regulatory, or professional services environment is an advantage.
• Advanced proficiency in:
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • SharePoint
  • OneNote
• Ability to work with internal systems and quickly learn new tools.
• Strong administrative, organizational, and document management skills.

Profile

• Excellent communication and interpersonal skills.
• Highly organized with strong attention to detail.
• Able to prioritize tasks and manage multiple deadlines.
• Proactive, flexible, and solution-oriented.
• Professional, discreet, and service-minded.
• Comfortable working both independently and as part of a team.

Languages

• Dutch: Professional proficiency.
• French: Professional proficiency.
• English: Working proficiency.

Work Setup

• Hybrid working model.
• Location: Brussels.
• Full-time position within a collaborative and multilingual environment.