Management Assistant

Management Assistant (H/F/X) - French-English - Permanent Position

Location: Brussels City Center

Corporate: Financial

Robert Half is recruiting a talented Management Assistant (M/F/X) for a prestigious financial company located in the heart of Brussels. If you thrive in a fast-paced, collaborative environment and are ready to take on a permanent role supporting a high-performance team, this opportunity could be your next career move.

As a Management Assistant (M/F/X) , you will provide essential administrative and organizational support to team and your contributions will directly impact the smooth operation of key executive functions and committee activities.

Key Responsibilities:

• Calendar Management: Coordinate complex, demanding schedules for senior executives using Outlook, ensuring efficient diary management;
• Meeting & Travel Coordination: Organize numerous meetings and business trips within Europe, managing logistics and itineraries;
• Committee Support: Assist with annual committee events and prepare concise board packs for decision-making sessions;
• Mail & Email Handling: Manage incoming and outgoing correspondence, both physical and digital, for the team;
• Expense Reporting: Prepare and submit detailed expense reports in a timely manner;
• Call Management: Professionally handle and filter incoming calls, relay messages, and interact with high-profile external partners;
• Information Sharing: Collect, organize, and disseminate key information, ensuring stakeholders are well-informed;
• General Administration: Perform filing, photocopying, and document management tasks as needed;
• Team Collaboration: Work closely with two other executive assistants, fostering information sharing and mutual support.

The Ideal Candidate :

• Languages: Excellent level in French and English (both written and spoken);
• Experience: Demonstrable experience supporting senior-level executives in a fast-moving environment;
• IT Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Outlook;
• Organization: Outstanding time management, meticulous attention to detail, and strong communication skills;
• Teamwork: A proactive team-player who thrives in fast-paced, cross-functional environment.

What's in it for you?

Join a highly respected financial company committed to employee well-being and professional growth;

Enjoy a competitive compensation package, including;

• lunch vouchers ;
• transit reimbursement ;
• comprehensive insurance coverage ;
• yearly bonus ;
• warrants and net expenses ;
• homeworking expenses ;
• company phone and laptop ;
• and more.

If you are seeking a long-term opportunity to leverage your skills in a world-class financial firm, where your contributions are valued and recognized, we encourage you to apply white the reference 000513894 .

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