Office Coordinator

About the role

Office Management is responsible for overseeing the management, maintenance, and optimization of all the physical assets and office facilities. Key responsibilities include inventory management, tracking assets lifecycle, and coordinating with procurement and finance department. You also develop policies for asset utilization, manage budgets related and ensure compliance with company and regulatory standards.

This position also serves as an assistant to the Belgian Country Manager, responsible for communication with the Benelux team and the headquarters (Base in China).

Main duties and responsibilities:

• Team Collaboration: Coordinate with IT, HR, finance, and procurement teams to support organizational goals related to office management.

• Fleet asset management: Coordinate the fleet management including pool vehicles

• Budget Management: Develop and manage budgets related to office assets, ensuring cost efficiency and compliance with organizational policies.

• Policy Development: Create and implement policies for asset utilization, storage, and disposal to adhere to compliance standards.

• Asset Inventory Management: Maintain an accurate and up-to-date inventory of all office assets including furniture, equipment, IT hardware, and supplies.

• Asset Lifecycle Management: Track the lifecycle of assets from acquisition to disposal. Plan for maintenance, upgrades, and timely replacement.

• Reporting & Documentation: Prepare reports on asset status, maintenance activities, and budget utilization for senior management.

• Assistant work: Fulfill tasks assigned by the Country Manager. Communicate and coordinate with headquarters and the Benelux team.

Skills, Qualifications, and Experience Required:

• Bachelor’s degree in Facilities Management, Business Administration, or related field. 3- 5 years of relevant experience;

• Proven experience in asset management, facilities management, or office administration;

• Strong organizational and project management skills;

• Proficiency in asset management software and MS Office Suite;

• Strong communication and interpersonal skills;

• Problem-solving skills and attention to detail;

• Exceptional communication skills, verbal and written;

• Excellent in English, working level of Chinese would be a strong asset. Dutch or French language is a plus also;

• Able to multi-task, aim to target and can work under pressure.

We Offer:

• Competitive remuneration based on performance and experience.

• Opportunities for department and company-wide team building events.

• A chance to contribute to the transition towards zero-emission transportation and the decarbonization of the economy.

If you align with our mission and have the skills we need, apply to be our Finance Assistant in France today. Join us in our journey towards a sustainable future!

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

BYD BeLux BV located in Brussel, Belgium. BYD offers a full line of BYD electric vehicles, including all-electric cars, all-electric buses, and all-electric forklift trucks.