Biling and administrative Assistant (2 years' experience) - Luxembourg

Biling and administrative Assistant (2 years' experience) CM Law is looking for a Biling and Administrative Assistant to support its firm and participate in its continued growth. In this position, your typical day will see you working on a wide range of different tasks. Your main focus areas will be to: Ensure the smooth running of front-desk activities (reception, telephone, correspondence and meeting room management). Provide general administrative support to the team (create, format, copy, file, archive and manage documents and files). Coordinate office management activities and liaise with suppliers (office supplies, premises, IT support, maintenance and repairs). Manage the firm's billing process using the Odoo system (prepare, review and issue invoices, record time entries, expenses and disbursements, monitor billing data and assist with payment follow-up). Support financial and administrative processes, including client matter administration and the maintenance of billing records. Assist with marketing and business development initiatives (events, conferences, mailings, marketing materials and digital communications). Work closely with lawyers and colleagues to ensure the efficient day-to-day operation of the firm and provide support across departments. We are looking for someone who: Has at least 2 years of experience in a similar billing and administrative role, ideally within a law firm or professional services environment. Holds a bachelor's degree in administration, accounting, executive secretarial studies, or a related field. Has an excellent command of both French and English, written and spoken. A good command of German, Italian and/or Luxembourgish would be considered an asset.Experience with Odoo ERP software would be considered a strong asset. Has an excellent knowledge of Microsoft Office (Word, Excel and PowerPoint). Experience with billing or practice management software (such as Avonca or similar) is an advantage. Is highly organised, detail-oriented, reliable and proactive, with excellent time management skills. Demonstrates strong analytical and numerical skills, with particular attention to accuracy and confidentiality when handling financial information. Is able to adapt to changing priorities, work under pressure and meet deadlines. Is a strong team player while also being able to work independently and take initiative. Has excellent interpersonal and communication skills and is committed to providing a high level of internal and external client service. Experience with Odoo ERP software would be considered a strong asset. We offer A human-scale working environment where positive communication, feedback and initiatives are encouraged Interesting, diversified and stimulating challenges / files An opportunity to develop your personal and professional skills. Interested? Send your CV and cover letter via jobs.lu *CM Law is an independent Luxembourg law firm who combines local footprint with worldwide orientation. Established on Octobe...

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