Practice Assistant - Law firm - Luxembourg

Our client is a prestigious international law firm with a strong presence in Luxembourg, renowned for delivering high-quality legal services to multinational corporations, financial institutions, investment funds, and private clients. As the firm continues to grow, they are looking for a highly organised and proactive Practice Assistant to support a team of lawyers in their day-to-day activities. This is an excellent opportunity to join a collaborative, multicultural environment where professionalism, teamwork, and career development are highly valued. The Role As a Practice Assistant, you will play a key role in ensuring the smooth running of the legal team by providing comprehensive administrative and organisational support. You will work closely with lawyers, clients, and internal departments, acting as a trusted point of contact and helping to deliver an exceptional client experience. Your Responsibilities Provide daily administrative support to Partners, Counsel, and Associates. Manage complex calendars, coordinate meetings, and organise travel arrangements. Prepare, format, proofread, and amend legal documents, presentations, and correspondence. Handle document management, electronic filing, and record keeping in accordance with firm procedures. Coordinate client communications and respond to enquiries in a professional and timely manner. Assist with billing processes, time entry, expense reports, and invoice follow-up. Organise conference calls, virtual meetings, and client events. Support lawyers with the preparation of transaction closing documents and corporate files where required. Liaise with internal departments, including Finance, HR, IT, and Business Development. Ensure confidentiality and maintain the highest standards of professionalism at all times. Your Profile Previous experience as a Practice Assistant, Legal Secretary, Executive Assistant, or Administrative Assistant, ideally within a law firm or other professional services environment. Excellent organisational skills with the ability to manage multiple priorities and meet tight deadlines. Strong attention to detail and a proactive, solution-oriented mindset. Outstanding communication and interpersonal skills. High level of discretion when handling confidential information. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Fluent in English; French is highly desirable. Additional languages such as German, Luxembourgish, or Spanish are considered an asset. What's on Offer Join a leading international law firm with an excellent reputation. Work in a dynamic, multicultural, and supportive environment. Receive ongoing training and professional development opportunities. Competitive salary and an attractive benefits package. Modern offices in the heart of Luxembourg. Long-term career prospects wit...

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