Project Coordinator for NATO with security clearance

Would you like to join the leading international intergovernmental organization?

In this role, you will act as a central pillar of operational support to both the Programme Manager and Project Managers. Your core mission will be to bridge financial, administrative, and procurement processes—ensuring seamless budget execution through ServiceNow and EBA, managing purchase requests, and coordinating purchase orders with acquisitions and vendors.

Responsibilities:

• Support to Programme Manager for the updates of projects performances on ServiceNow and EBA, including budget execution, through release of Purchase Requests and follow on coordination of Purchase Orders with Acquisition department and vendors

• Coordinating operational and administrative processes including managing all project documentation, making travel arrangements

• Providing support for Project Managers including, but not limited to budget monitoring and procurement actions

• Close cooperation with external and internal stakeholders, providing assistance in supplier management

• Collecting and presenting performance data during internal stakeholders meetings

Essential Qualifications & Experience:

• Masters' Degree in Business Management or similar area supported with at least 2 years of professional experience

• Additional Degree or professional experience in Strategic Communication, especially in multicultural or multinational environments.

• Experience in project support activities like minutes taking and documentation management within NATO or military environment

• Extensive background in ServiceNow, EBA and SharePoint operations

• Experience within budget monitoring, expenditures tracking as well as taking part in procurement activities like preparing managing purchase requests

• Extensive background in both external and internal stakeholders management including governmental institutions and NATO

• Background in performance analysis and data reporting utilizing Power BI

• Prince 2 Foundation certification

• Proficiency in English and communicative level of French are a must

• Familiarity with stakeholder engagement principles and space management at workplace activities

If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.