Administrative Support | Temporary Assignment M/V/X

Beschrijving van het bedrijf

Location:  Hybrid working model with 3 days onsite presence required . Fully remote work is not possible.

Onze klant is een hoogtechnologisch bedrijf, een spin-off van de KUL dat fungeert als één van de grootste onderzoekscentra van Europa met verschillende uitdagingen. Onze klant is volop bezig met innovatie. Wil je mee aan de wieg staan qua ontwikkelingen naar artificiële intelligentie, nanotechnologie en ICT toe? Reageer dan snel. Wie weet krijg jij de kans om mee bij te dragen aan de technologie van morgen!

Beschrijving van de functie

Are you an administrative multitasker with a passion for HR and workforce management? Do you thrive in a dynamic environment where you coordinate processes, support stakeholders, and keep everything running smoothly? Then this temporary assignment might be the perfect opportunity for you!

As Administrative Support , you play a key role in coordinating the administration and follow-up of external consultants, freelancers and interim professionals. You will act as the central point of contact between hiring managers, external partners and internal stakeholders.

Your responsibilities include:

• ordinating new requests for consultants, freelancers and interim profilesCo
• Supporting hiring managers in launching external assignments
• Following up vacancies and candidate processes in various systems
• Managing communication with consultancy agencies and freelancers
• Preparing and monitoring contracts, extensions and administrative documentation
• Ensuring compliance with internal procedures, framework agreements and legal requirements
• Supporting onboarding and offboarding activities
• Maintaining accurate data in HR and procurement systems
• Serving as the first point of contact for internal and external queries
• Contributing to process improvements and efficient service delivery

Jouw profiel

What are we looking for?

• Bachelor's degree or equivalent experience
• Experience in HR support, recruitment support, vendor management or workforce administration
• Strong organizational and administrative skills
• Excellent communication skills and stakeholder management abilities
• Ability to manage multiple priorities simultaneously
• Proactive mindset with a solution-oriented approach
• Good knowledge of Microsoft Office (Outlook, Excel, Word and Teams)
• Experience working with SAP
• Comfortable working in an international environment
• Fluent in Dutch and English

Taalvaardigheden

• Nederlands (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

• Engels (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)