Office manager part-time M/F - Luxembourg

Our client, a company specialising in financial services, is looking for an Officer Manager on a part-time basis. This is a temporary contract starting as soon as possible for at least 3 months. Responsibilities: Welcoming our visitors and owners of the office safety (access badge allocation and closely monitoring the process) Manage vendor relationships and contracts for office services, such as but not limited to landlord, cleaning company, plant / flowers, fruit delivery, coffee machine vendor. Handle incoming / outcoming mail : express and registered mail, contact with Post, organize express mail deliveries in Luxembourg (urgent notary documents, for example), ensuring timely actions. Provide administrative support to employees upon request, enhance communication at the office by mastering multimedia support and prepare presentations. Support the Site Leader with travel organization and expense reports submissions, as well as supporting office supplies inventory and transportation arrangements. Order and maintain Koch's merchandize items as necessary. Support organization of employee's events by being an active member of our 'event committee', as well as coordinating local conferences, lunches, and our upcoming new office inauguration - applying an economic thinking mindset. Support new joiners by setting up their workspace, prepare the welcome package and support the onboarding plan organization with the hiring supervisor. Requirements: Proven experience as an Office Manager. Proficient in office software and communication tools. Identifies problems and implements solutions. Effective, proactive and timely communication. Self-driven attitude. Fluency in English and French is a must, and any other language will be an asset. Competencies: Demonstrated effective verbal, written and interpersonal communication skills. Ability to adapt to and quickly learn new systems. Be solution oriented with the ability to respectfully challenge the status quo. Ability to organize and pr...

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