Operations Specialist (Administratie)

Iris Industry Solutions NV is a leading company in industrial anti-corrosion, with Ghent as an important operations hub. To further support our activities, we are looking for an Operations Administrator who will play a crucial role at the administrative heart of our organization.
In this versatile role, you support both the local team and management. Customer & supplier administration
Administrative management of customer files and/or project/site files
Sending purchase orders to suppliers and following up the approval of supplier invoices by one or more Project Managers
Administrative management of supplier files
HR administration
Administrative follow-up of blue-collar workers: social documents, correspondence, medical checks, etc.
Coordination and/or management of the bi-weekly timesheets
Office administration
Management of incoming and outgoing correspondence and emails (registered mail, letters, quotations, job applications, etc.)
Ensuring smooth office administration and logistics: agendas, expense notes, events, meetings, etc.
General administration
Administrative support to members of the Management Committee and the Legal Counsel
Ensuring efficient meeting management for the management team, the general assembly and the board of directors
Keeping official company documents up to date and managing them (criminal record extracts, certificates of non-bankruptcy, extracts from the Belgian Official Gazette, etc.)
Empathetic, helpful and a real team player
Proficient with digital tools and MS Office
Bachelor’s degree or equivalent through experience
You have an excellent command of Dutch and French, both written and spoken
Working in a stable and highly specialized industrial company
A close-knit team where collaboration is key