Office Manager & Executive Support - Real Estate & Heritage Projects - Luxembourg

Office Manager – Growing Real Estate & Heritage Company Help Shape Exceptional Projects, Create Impact & Grow With Us (Full-Time // Half-Time Position (Part time seekers most welcome) — Luxembourg / On-site) About the Opportunity We are a growing company specialized in the renovation and development of high-quality buildings, combining traditional craftsmanship with modern execution. We are looking for an Office Manager (on-site) who will play a central role in ensuring the smooth coordination of our projects, team, and operations. About us At Xtend, we restore and develop exceptional historic buildings in Luxembourg. We combine traditional craftsmanship, real estate development and entrepreneurial thinking to create unique projects with long-term value. We work on some of Luxembourg's most remarkable historic and architectural projects, combining traditional building techniques with modern real estate development. Every project is different. Every project matters. We are looking for an Office & Project Manager who wants more than an administrative role: someone who enjoys building systems, supporting ambitious, supporting ambitious people and improving the way we operate and growing together with a small, highly committed team. Have a look at our internet site to get a feel of what we do: What You're Looking For • A meaningful role with real responsibility and visibility • The opportunity to grow with a company and shape how it operates • A position where your organizational skills truly matter • A dynamic environment with varied tasks and projects • A stable, long-term position with strong professional development What You'll Do As Office Manager, you will be at the center of operations: • Act as the main coordination point for internal communication • Manage schedules, meetings, and administrative processes • Support project follow-up and ensure deadlines are tracked • Organize and improve internal systems and procedures • Facilitate communication between team members and partners • Maintain structure, clarity, and efficiency across the company • Support management in daily operations • Ensure followup of our key performance indicators • Play a leading role in the hiring of future staff Position Details • Type: Full-Time, Part-Time (Part-Time seekers welcome), On-Site • Location: Walferdange • Start Date: asap • Compensation: Competitive salary based on experience Why Join Us We are scaling a company focused on: • High-quality projects with strong technical expertise • A small, efficient, and committed team • Long-term growth and sustainable development • A culture of responsibility, autonomy, and excellence This role is key to our success — you will be directly involved in how the company operates and evolves. Growth Opportunity If you are motivated and committed, this role offers: • Increasing responsibility over time • The opportunity to shape internal processes • Direct exposure to management and strategic decisions • Long-term career development within the company Before you apply - This role is not for everyone This role will suit you if: • You enjoy taking ownership • You like solving problems independently • You prefer a small, agile organisation over large corporate structures • You want to grow personally and professionally • You take pride in helping ambitious projects succeed This role may not be the right fit if: • You are looking for remote or hybrid work • You prefer highly structured environments with narrowly defined responsibilities Detailed requirements: Profile Proven experience (3–5+ years) in a similar role (Office Manager, Executive Assistant, or Administrative Manager) Having acted in a similar role in a construction or architecture/engineering firm is an advantage Strong organizational and multitasking skills High level of reliability, autonomy, and attention to detail Good financial and administrative understanding Excellent communication skills Willing to be part of a growing company Technical Skills Languages: F...

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