Senior Business Analyst Healthcare - Epic Prelude ADT (Freelance possible)

Mission Title: Functional analysis, feasibility assessment, and migration planning for hospital ADT workflows toward Epic Prelude

This assignment supports the modernization of a hospital information system and the rollout of the Epic platform, with a focus on evaluating, aligning, and preparing the migration of Patient Admission, Discharge and Transfer (ADT) processes to Epic Prelude .

The objective is to ensure that the future setup fits Belgian regulatory, insurance and interoperability requirements, while delivering a realistic and operationally sound transition approach.

Core objectives

• Process mapping and functional analysis: analyse and document current and target ADT workflows end to end, including Belgian legal, operational and interoperability constraints.
• Fit-gap and feasibility assessment: compare native Epic Prelude capabilities with local requirements, identify functional or technical gaps, and formulate pragmatic mitigation or architecture options.
• Migration strategy and cut-over preparation: define a phased migration roadmap covering sequencing, dual-run considerations, critical dependencies, and data remediation or conversion needs.

Responsibilities

• Lead business and operational workshops with admissions teams across Emergency, Inpatient, Day Hospital and Outpatient Clinics, as well as with billing and invoicing stakeholders and IT leadership.
• Capture existing processes, business rules and target-state expectations with a strong business process management approach.
• Assess mandatory regulatory and technical integration points, including identity verification through eID, ISI+ cards and National Registry queries.
• Review insurance eligibility flows such as MyCareNet, mutual insurance associations and complementary health plans.
• Analyse connections with regional and national healthcare platforms, including eHealth and local Health Information Exchanges.
• Coordinate with product and integration specialists around Belgian localization and interface mechanisms such as HL7, FHIR and custom APIs.
• Identify critical workflows and operational risks, including emergency admissions, patient identity tracking, patient safety and census monitoring.
• Prepare business continuity considerations and support decision-making with clear analysis, business modeling and executive-level summaries.
• Contribute to the definition of functional architecture options where standard capabilities do not fully meet the target operating model.

Deliverables

1. Functional analysis dossier / target blueprint: detailed documentation of target ADT workflows and integration requirements.
2. Fit-gap and feasibility matrix: structured comparison of Belgian legal and operational needs versus Epic Prelude capabilities, including recommendations for customization, middleware or process adaptation.
3. Migration and rollout plan: phased implementation roadmap with dependencies, technical prerequisites and cut-over recommendations.

Your profile

• You bring strong experience as a Senior Business Analyst or similar role in complex healthcare transformation or system migration initiatives.
• You have solid expertise in the Belgian healthcare sector , including hospital operations, RIZIV/INAMI rules, patient admission processes and insurance eligibility mechanisms.
• You combine functional analysis , business modeling and business process management skills to translate operational needs into clear target processes and requirements.
• You understand healthcare interoperability and identity standards, with hands-on knowledge of MyCareNet , eHealth , eID-related flows, and message standards such as HL7 v2/v3 and FHIR .
• You have proven experience with PAS/EHR implementations or migrations; familiarity with Epic Prelude and Grand Central is a strong asset.
• You are able to evaluate solution fit from both a functional and an enterprise architecture perspective, and to propose workable alternatives when gaps are identified.
• You facilitate cross-functional workshops with administrative, clinical and technical stakeholders and communicate conclusions clearly to senior decision-makers.
• You work in a structured way, balancing feasibility, compliance, operational continuity and migration risk.

Work environment

• Hybrid way of working, with on-site presence expected for stakeholder workshops and steering meetings, and remote work possible for analysis and documentation activities.
• Main stakeholders include the IT function and patient admissions management.

Offer

You will be part of a growing Belgian SME where initiative and personal development are encouraged. We will provide you with an enjoyable work environment with fun colleagues. We will work out a career plan with you, with attention and a budget for extra education/certification. You can count on an attractive salary, supplemented with extra-legal benefits, including a company car.
(Freelance is also possible)