Project Coordinator | Sales Management

We are always looking to add great new talent to our team and look forward to hearing from you.
Spektrum supports apex purchasers (NATO UN EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services specialised aerospace and defence sales delivery and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.
Who we are supporting
The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATOs member countries and its partners. Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATOs communication networks and information systems against cyber threats.
Information Management: The NCIA manages NATOs information technology infrastructure including its databases applications and servers.
NATO International Civilians (NIC)s Military (Mil) and Interim Workforce Consultants (IWC)s. The NCI Agency has been established with a view to meeting the collective requirements of some or all NATO nations in the fields of capability delivery and service provision related to Consultation Command & Control as well as Communications Information and Cyber Defence functions thereby also facilitating the integration of Intelligence Surveillance Reconnaissance Target Acquisition functions and their associated information exchange.
Develop and keep up to date the NATO Enterprise Tier 2/3 data sources points of contact list
Develop and keep up to date the REACH/NR laptops Database provided to contractors
Develop and keep up to date the Database tracking the accounts delivered to contractors (type validity etc.)
Develop and keep up to date the Database with contractor documentation for the NATO sites access
Develop and keep up to date the list of actions assigned to both the NCIA Project Management Team (PMT) as well as to the Contractor PMT members
Use project management software (ServiceNow) and Agency official tools
Perform project-related transactions in systems like ServiceNow and EBA
Support the work of the Project Managers in all administrative tasks.
Coordinate international teams and meetings
Travel itineraries and expense reports for project team members
Provide ad-hoc project management documentation
reporting and planning; Custom reports generated from project management tools
Closely liaise with Cyber Service Line team and Admin Office to support preparation of defined reports
Create and maintain all project related documentation (risk and issue management dependencies change management scheduling supplier management).
Detailed meeting minutes with action items clearly highlighted
Follow-up reports on action items and decisions
Compliance checklists ensuring adherence to cybersecurity standards and regulations
Prior experience of working in an international environment comprising both military and civilian elements.
Proactive attitude in seeking and maintaining trust from stakeholders and team.
Time management.
Proactive attitude in seeking and maintaining trust from stakeholders and team.
Time management
Vocational training at a higher administration level in a relevant discipline or 5 years equivalent combination of qualification and experience.
Flexibility such as home working is subject to prior approval from line manager