Software IT License Management Consultant

Software Governance, SaaS & License Management Consultant ⚙️

Now partnering with a leading company!

️ Fluent English + French or Dutch required

Are you a structured, detail-oriented professional who thrives at the intersection of governance, compliance, and IT coordination? We're looking for a Software Governance, SaaS & License Management Consultant to act as the central owner of software governance process execution and monitoring!

About the Role

You will ensure that:
✅ All software and SaaS solutions are properly assessed, approved, and inventoried
✅ Governance processes are effectively applied, measured, and continuously improved
✅ Licenses are controlled, optimized, and aligned with real usage

This is a hands-on coordination and governance role, combining operational rigor with continuous improvement responsibilities.

Key Responsibilities

1. Governance Process Ownership & Monitoring
Execute and monitor the end-to-end software and SaaS governance process
Ensure required security, compliance, procurement, and architecture checks are consistently applied
Define and track governance KPIs (lead time, compliance rate, process gaps)
Identify bottlenecks, inefficiencies, and governance gaps
Drive continuous improvement of governance processes, tools, and ways of working
Promote a pragmatic governance approach balancing control and business agility

2. Software & SaaS Intake Governance
Govern the intake of new software and SaaS requests
Ensure no tool is introduced without proper approval and validation
Challenge requests by identifying existing internal solutions
Coordinate and follow up all required reviews and approvals

3. Software Inventory & Data Quality
Ensure all software and SaaS solutions are correctly inventoried and maintained
Own and maintain the software catalogue/SaaS inventory (solution details, ownership, approval status, licensing model, lifecycle status)
Ensure completeness, accuracy, and consistency of inventory data
Reduce shadow IT by improving visibility and governance coverage

4. License Management & Optimization
Manage licenses under Digital Workplace responsibility
Ensure timely renewals and contract follow-up
Monitor license usage and identify optimization opportunities
Analyze usage reports and drive cost optimization actions
Ensure alignment between purchased licenses and actual usage
Contribute to license governance best practices and policies

5. Stakeholder Coordination
Act as the central coordination point between Business teams, Digital Workplace, Architects, Information Security & Data Protection, Procurement & Vendor Management, and other IT teams
Ensure smooth collaboration and timely decision-making
Proactively follow up and drive actions to closure

6. Reporting & Continuous Improvement
Produce and analyze governance and license usage reports
Define and track KPIs for service performance and governance effectiveness
Identify trends, risks, and improvement opportunities
Improve transparency and reporting for stakeholders and management

7. Documentation & Process Enablement
Maintain and improve governance documentation (Confluence, SharePoint, etc.)
Ensure processes are clear, accessible, and understood by stakeholders
Support integration of governance into procurement and tender processes
Contribute to standardization and simplification of governance flows

✅ Requirements

Fluent English and French or Dutch (speak, read, write)
3-4 years of experience in IT Governance, IT License Management, Software/SaaS coordination
Strong understanding of software/SaaS intake and approval processes
Strong understanding of governance frameworks and compliance topics (GDPR, vendor risk, security review)
Proven experience with license management or usage monitoring
Strong stakeholder coordination skills across multiple domains
Strong ownership mindset — proactive, structured, autonomous
Analytical mindset with experience in KPI definition and reporting
Excellent communication skills (business & IT)
Experience with documentation tools (Confluence, SharePoint, etc.)
Structured and detail-oriented with strong follow-up discipline
Able to manage complexity and incomplete information
Hands-on and solution-oriented
Strong communicator who can bridge business, IT, and governance topics
Focused on both control and continuous improvement

Ready to own software governance and license management at scale? Apply now!

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