Accounting and Finance Correspondent

Accounting and Finance Correspondent

(Contract Agent, Function Group FG IV) 

IHI JU - Innovative Health Initiative Joint Undertaking

Brussels, Belgium

€ 4 449,31 per month

Please send us your application by no later than 12/10/2026 at 23:59 (local time), following the instructions in the ANNEX.
The purpose of this call is to fill in one (1) vacant post and to establish a reserve list.

1. About IHI JU 

The Innovative Health Initiative (IHI) aims to translate health research and innovation into real benefits for patients and society, and to ensure that Europe remains at the cutting edge of interdisciplinary, sustainable, patient-centric health research. Health research and healthcare increasingly involve diverse sectors. By supporting projects that bring these sectors together, IHI will pave the way for a more integrated approach to healthcare, covering prevention, diagnosis, treatment, and disease management.

IHI is a partnership between the European Union and European industry associations representing the pharmaceutical, medical technology, biotechnology, digital health and vaccine industries, namely COCIR, EFPIA, EuropaBio, MedTech Europe, and Vaccines Europe. IHI’s total budget is EUR 2.4 billion. Half of this comes from Horizon Europe, the EU’s research and innovation programme. The IHI industry partners have committed EUR 1 billion to IHI, and a further EUR 200 million can be committed by other organisations that decide to support the objectives of IHI in specific areas of research by becoming contributing partners. IHI builds on the successes of the Innovative Medicines Initiative, and the IHI Programme Office continues to manage projects launched under IMI.

For more information, please visit the IHI JU website: www.ihi.europa.eu.

2. Job Description

Under the responsibility and supervision of the respective Head of Administration and Finance, the Accounting & Finance Correspondent will support the preparation of the annual accounts, review the quality of the accounting data, and provide financial support related to accounts and financial management, in accordance with the financial rules of the respective Joint Undertaking, European Commission (EC) accounting rules and EC accounting guidance.

The Accounting and Finance Correspondent will be responsible for the following tasks:

• liaising with the Joint Undertaking’s (JU) accounting officer regarding the annual accounts; 
• contributing to the annual year closure and preparing the required documents and closure bookings in liaison with all the JU’s administrative and operational services;
• performing regular controls under the EC accounting guidance on the accounting environment including accounting quality controls; 
• performing periodical checks of databases versus SAP and monitoring year-end calculations including SAP bookings;
• performing the annual asset declassification exercise; 
• monitoring monthly the transactions in workflow for legal commitments, budgetary commitments, invoices, payments and recovery orders;
• supporting the validation of the local systems exercise;
• producing various reports and preparing payment statistics;
• acting as the contact point within the entity on the application of accounting procedures and other accounting related questions; 
• contributing to the continuous improvement of financial and administrative procedures by assisting in the development of financial procedures and the elaboration of templates and other standard documents; 
• providing assistance and support in the preparation of the audit files for external auditors in connection to the annual accounts; 
• providing assistance in the preparation of the audit files for the Internal Audit Service and the European Court of Auditors;
• acting as an initiating and/or verifying agent for financial transactions including de-commitments, commitments, payments, recovery orders, credit operations in SUMMA (Accrual Based Accounting System).

The successful candidate may be required to undertake other tasks and activities as necessary under the responsibility of the Head of Administration and Finance according to the evolution and development of the IHI JU’s structure or activities. Duties may evolve depending on the needs of the IHI JU.

3. Eligibility criteria 

Candidates will be considered for the selection phase on the basis of the following criteria to be fulfilled by the closing date for applications:

3.1 General Conditions:

• be a national of a member state of the European Union;
• enjoy his/ her full rights as a citizen1;
• have fulfilled any obligations imposed by the applicable laws concerning military service; 
• be physically fit to perform the duties linked to the post2;
• meet the character requirements for the duties involved;
• As the predominant working language of IHI JU is English, candidates must have an excellent command of spoken and written English - level C1 (note: native English speakers will be required to demonstrate the ability to work in a second EU language at the interview stage). Candidates must also have a satisfactory knowledge (at least B2 level) of another of the official EU languages to the extent necessary for the performance of their duties (candidates are invited to specify in their CV possible language certificates they have obtained which can demonstrate their language skills).

3.2 Education:

• Have a level of education which corresponds to completed university studies of at least three (3) years attested by a diploma3.

3.3 Experience:

• In addition to the above, at least three (3) full-time proven experience in financial roles4, aquired after obtaining the diploma.

In case you do not fulfil all the eligibility criteria, your application will not be taken into consideration.

Eligibility criteria must be fulfilled by the deadline for applications, and maintained throughout the selection procedure and appointment.

4. Selection criteria:

Candidates will be considered for the selection phase on the basis of the following criteria, to be fulfilled by the closing date for applications:

4.1 Essential criteria:

• Suitability to perform the tasks described under point 2;
• Demonstrated professional experience of at least one (1) year in accounting (forming part of the minimum 3 years’ experience referred to under point 3.3);
• Very good knowledge of SAP or another accounting system (applicants must state in their applications how they have obtained this experience with specific examples). 

4.2 Advantageous criteria:

• Very good knowledge of the EU Financial Regulation and EC accounting rules and instructions (applicants must state in their applications how they have obtained this experience with specific examples);
• Excellent knowledge of accounting principles and rules (IPSAS, IAS, IFRS) (applicants must state in their applications how they have obtained this experience with specific examples).

4.3 Behavioural competences:

Throughout the different phases of the selection procedure candidates will also be assessed on the following criteria that are essential to the post:

• Knowledge and experience in performing the tasks listed under point 2 “job description”;
• Team player with high sense of confidentiality, responsibility, diligence and initiative;
• Good analytical and problem-solving skills;
• Ability to collect, synthesise and structure information;
• Excellent drafting and communications skills;
• Resilience and ability to work under pressure and meet deadlines while maintaining high quality standards; 
• Excellent organisational and planning skills. 

In order to be evaluated in the best possible way, candidates are advised to give evidence of their knowledge withspecific examples and/or detailed professional experience. Candidates are invited to be as detailed and as clear as possible when describing their professional experience and specific skills and competences in their application form.

Failureto comply with the eligibilityandessential selection criteriawill result in the disqualification of the applicant concerned.

5. Appointment and reserve list 

The recruitment will take place upon a decision of the IHI JU Executive Director (the Appointing Authority).

The Executive Director of the IHI JU will select a successful candidate from the reserve list and offer them the post. A binding commitment can only be made after the verification of all conditions5and will take the form of a contract signed by the Appointing Authority of the IHI JU.

The successful candidate will be required to make a declaration of their commitment to act independently in the public interest and to make a declaration in relation to interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application. 

The reserve list could be used to: (i) fulfil other positions within the IHI JU depending on the needs of the Joint Undertaking and will be valid until the date indicated in the relevant vacancy (the validity of the reserve list may be extended); (ii) be shared with those Agencies/Jus with whom IHI JU has agreed to share candidate’s profile to allow those Institutions to fulfil one or more similar positions, where applicable. 

Please note that the personal data of candidates whose names are included on the reserve list for this selection procedure may be shared - subject to their explicit consent - with other EU Agencies or Joint Undertakings seeking to fill similar positions.

This may allow candidates on the reserve list to be considered for additional job opportunities across multiple EU Agencies and Joint Undertakings, should such needs arise in the future.

The concerned EU Agencies and Joint Undertakings  are as follows: ECCC, EuroHPC JU, ACER, Chips JU, AMLA, Cedefop, EBA, CA JU, ERA, EUROJUST, EIOPA, CH JU, CBE JU, ENISA, CEPOL, GH EDCTP3 JU, SESAR 3 JU, SNS JU, ELA.

Candidates’ explicit consent will be requested each time an EU Agency or Joint Undertaking seeks access to the reserve list of suitable candidates.

Candidates should note that inclusion on the reserve list does not guarantee recruitment. Recruitment will be based on the availability of posts and budget. The IHI JU may decide at any time during the procedure not to pursue the recruitment.

The reserve list for this post will be valid until 31 December 2028and may be extended at the discrection of the Appointing Authority of IHI JU. 

6. Deadline for applications

Interested candidates are invited to submit their application by no later than 12/10/2026 at 23:59 (Central European Time/Brussels time), following the instruction in the ANNEX.

7. Condition of employment 

The place of employment will be Brussels, where the Joint Undertaking premises are located.

The successful candidate will be recruited as a Contract Agent Function group FGIV, pursuant to Article 3(a) of the Conditions of Employment of Other Servants of the European Union, for a period of 3 years. After an evaluation of the performance of the post holder's performance and, subject to budget availability, the term of office may be extended. The period of engagement will not in any case exceed the lifetime of the IHI Joint Undertaking.

The place of employment will be Brussels, where the IHI JU premises are located.

The basic monthly salaryfor FG IV, grade 13 (step 1) is 4 449,31 € subject to an annual review of remuneration provided for in Article 65(1) of the Staff Regulations, and to a Community tax deducted at source and staff members are exempt of national taxation. In addition to the basic salary, staff members may be entitled to various allowances, in particular expatriation allowance or foreign allowance  (16% of basic salary, or 4% of basic salary), household allowance, dependent child allowance and education allowance. A comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance, and travel insurance. Further information regarding rights, conditions of employment and benefits can be found at the following link: Staff Regulations.

NOTE

Candidates are invited to read the ANNEXthat represents an integral part of this vacancy and provides information on how to complete the application, the steps of the selection process and appeal procedures.  

1 Prior to the appointment, the successful candidate will be asked to provide a certificate of good conduct, confirming the absence of any criminal record;
2 Before taking up his/her duties, the successful candidate will undergo a medical examination by one of the institutions’ medical officers in order that the IMI2 JU may be satisfied that he/she fulfils the requirement of article 28(e) of the Staff Regulations of the Officials of the European Communities;
3 Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted. Any academic qualification mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. diplomas, certification, etc.). In instances where diplomas are obtained from a non-EU Member State, IMI2 JU may request the candidate to provide a relevant document of comparability issued by a recognised authority;
4 Any professional experience mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. contracts, payslips etc.). Professional experience shall be taken into account from the date on which the person fulfils the minimum qualifications for engagement. In order for your professional experience to be taken into consideration, it must be supported by relevant documents attesting an actual work relationship defined by the following elements: real, genuine work; on a paid basis; as employee (any type of contract), or provider of a service.  Any given period may be counted only once (in order to be calculated as eligible, years of studies or professional experience to be taken into account shall not overlap with other periods of studies or professional experience). Professional activities pursued part-time will be calculated pro-rata on the basis of the certified percentage of full-time hours worked. Remunerated PhDs acquired in a field relevant to the job description can be counted as professional experience up to 3 years. Paid traineeships are counted as working experience. Prior to contract signature, the successful candidate(s) will need to provide original versions of documents proving the candidate’s work experience;
5 Before the appointment, a successful candidate shall undergo a medical examination by the medical services of the Commission in order that the IHI JU may be satisfied that she/he fulfils the requirement of article 28(e) of the Staff Regulation of the Officials of the European Commission.

Deadline 12 October

Don't forget to mention EuroBrussels when applying.

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