Project Management Assistant - EU Bidding team - Fixed term contract 12 months - Starter Junior

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Your future team

We are currently looking for a Project Management Assistant to join the Bidding Team of our Consulting Department for a period of 12 months to replace a colleague going into maternity leave.

The Bidding Team Project Management Assistant supports the practitioners answering bids for European institutions and Luxembourgish public companies in an efficient and successful manner.

How you’ll contribute to our success 

• Support the management of opportunities and bidding commitments coming through call for tenders and requests for proposals with EU institutions and/or international organizations
• Monitoring of opportunities with the practitioners serving EU institutions
• Maintain effective communication with clients' procurement teams, internal teams, potential partners, and subcontractors
• Liaison with internal and external stakeholders to collect, consolidate, complete and format qualifications for capabilities, relevant credentials, and administrative documents
• Monitor and follow up on bidding commitments with internal and external teams and ensure follow up regarding next steps in the bidding process
• Gain proficiency in using clients’ online procurement platforms
• Monitoring of incoming correspondence from Client’s procurement teams and providing responses within given deadlines
• Coordinate the dispatch and receipt of questions and answers to/from the assigning authority
• Assist in the preparation and follow-up on the necessary internal compliance and regulatory requirements through the company’s applications and tools
• Draft bidding proposals and offers, and address the assigning authorities’ requests for additional documents and/or clarifications
• Ensure the submission of offers to requests for proposals takes place in a timely manner and within given deadlines
• Assist the contracting process and the engagement team’s set-up and onboarding for awarded engagements
• Assist with the preparation of billing plans for awarded engagements and subsequent preparation and processing of billing instructions and invoices
• Oversee the common mailbox operations, handling system notifications and ad-hoc requests
• Support the company’s management and the consulting teams with consolidation of reports for past, ongoing and future business opportunities using the company’s tracking and document management tools (Jupiter and DocuHub)
• Be responsible for research and production of documents as required using internal databases, Internet & publications

Your skills

Must have:

• Excellent skills in Word, Excel, PowerPoint, Outlook and Jupiter
• Fluent in French and English
• Excellent organizational and multitasking skills, with a keen eye for details

Nice to have :

• Knowledge of German will be a strong asset
• Customer-driven with excellent interpersonal skills and a professional approach
• Results oriented with a “can-do” attitude
• Strong team spirit, whilst being able to work autonomously

The advantages of joining us  

• Career growth, your way
  Access top-notch training and career development, with a clear progression path to help you level up at your own pace.
• Global impact, local connections
  Work on international projects and collaborate with diverse teams, all while making an impact locally.
• Wellness and team spirit
  Enjoy access to fitness facilities, sport clubs, and flexible work schedules to stay healthy and engaged.
• Build your network
  Gain access to our global network of professionals and notable alumni and attend industry events to connect and grow your professional circle.

Qui sommes-nous ? 

Avec plus de 160 associés et 2 700 employés, Deloitte Luxembourg est l’un des plus grands et des plus respectés cabinets de services professionnels du Grand-Duché. Depuis près de 75 ans, nos équipes talentueuses offrent des services de grande valeur à des clients locaux et internationaux, dans une large gamme de secteurs, incluant l’audit, le conseil, le conseil financier, le conseil en gestion des risques, la fiscalité, la comptabilité, les technologies de l’information, et bien plus encore.

Faisant partie de Deloitte Touche Tohmatsu Limited, Deloitte Luxembourg est intégré au réseau mondial de Deloitte, qui compte plus de 457 000 collaborateurs dans le monde. Chaque jour, nos équipes pluridisciplinaires collaborent pour fournir des solutions innovantes à nos clients.

Peu d’endroits offrent autant d’occasions d’avoir un réel impact que Deloitte. Rejoignez notre communauté mondiale exceptionnelle et diversifiée de professionnels qui relèvent certains des défis commerciaux les plus complexes au monde, tout en soutenant activement nos communautés, la planète , et les uns les autres. Chez Deloitte, vous vivrez une combinaison unique de projets, de personnes et d’expériences qui vous permettront de vous épanouir pleinement.

Construisez votre avenir chez Deloitte Luxembourg grâce à un travail porteur de sens et des relations durables.