Executive Assistant M/V/X

Beschrijving van de functie

Are you an experienced Executive Assistant looking for a challenging role within a prestigious international environment? Do you thrive in a demanding, fast-paced setting where autonomy, proactivity and attention to detail are essential?

For one of our clients, a leading international law firm in Brussels, we are looking for a Senior Executive Assistant to support Partners and Associates within a high-performing team.

Your responsibilities as Executive Assistant

As an Executive Assistant, you will be responsible for:

• Managing complex agendas and coordinating meetings.
• Organising international travel and handling travel arrangements.
• Preparing meetings and taking minutes when required.
• Providing high-level administrative support to Partners and Associates.
• Managing billing and invoicing , which represents a significant part of the role.
• Reviewing billing narratives and coordinating with Associates to ensure they meet client requirements.
• Handling credit notes, write-offs and other billing-related matters.
• Anticipating the needs of the Partners and proactively supporting them in their daily activities.
• Collaborating closely with the wider Assistant team and providing back-up when needed.

Jouw profiel

Your profile as Executive Assistant

We are looking for a senior, autonomous and proactive Executive Assistant who enjoys taking ownership and working in a demanding environment.

You ideally have:

• Several years of experience as an Executive Assistant , preferably within a law firm, consultancy or similarly demanding environment.
• Strong experience with billing/invoicing and excellent attention to detail.
• Excellent organisational and prioritisation skills.
• A proactive, hands-on and solution-oriented mindset.
• The confidence to work with senior stakeholders and demanding personalities.
• A stable career history and a mature professional attitude.
• Excellent English skills with French and/or Dutch.

Above all, you are someone who anticipates, takes initiative and does not need to be micromanaged . You are confident, discreet and comfortable working with demanding personalities. Your personality and ability to build trust with the Partners will be just as important as your experience.

Taalvaardigheden

• Nederlands (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

• Frans (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

• Engels (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

Voordelen van de betrekking

What you can expect

This is an opportunity to join a highly professional yet genuinely human environment, where excellence and performance go hand in hand with a strong team spirit.

You can expect:

• A prestigious international environment with high standards and interesting, intellectually challenging work.
• A supportive team of experienced Assistants who value collaboration and knowledge-sharing.
• A strong company culture with regular team-building activities and social events throughout the year.
• A competitive salary and attractive benefits package.
• A hybrid working model offering flexibility and autonomy.
• A modern working environment and facilities.
• The opportunity to work closely with Partners and develop your expertise in a demanding professional environment.

Are you ready to take on a role where your autonomy, maturity and personality can make a real difference? Apply now!