Assistant, Analytical Support, Brussels

**PENDING BUDGET APPROVAL**

1. SUMMARY\u00a0

The Joint Intelligence and Security Division (JISD) has two main missions: to provide strategic intelligence to NATO HQ decision makers and to protect NATO\u2019s personnel, information, and physical assets. JISD\u2019s Intelligence pillar, comprised of both military and civilian personnel, is responsible for ensuring the situational awareness of the North Atlantic Council (NAC), the Military Committee (MC) and the senior-level decision-makers on strategic issues of concern. Its functional areas address intelligence analysis and production, intelligence policy, and intelligence capability development. JISD\u2019s Security pillar is responsible for the overall coordination of NATO security among member Nations, NATO civil and military bodies as well as International Organisations and partner countries with which NATO cooperates. It is also responsible for the security of the NATO Headquarters (HQ), its personnel, information, physical assets, and for the protection of the Secretary General.
Within the Intelligence Production Unit (IPU), the Production Support Office (PSO) is responsible for developing an Open-Source exploitation capability, and both the development and maintenance of Tradecraft and Editorial support to intelligence production. The incumbent will provide analytical support to all branches of the JISD/IPU and will transform complex data into insightful visual representations to best support the intelligence analysis. This includes establishing a close, collaborative working relationship with JISD/IPU Analysts to best support intelligence analysis. Additional tasks will include administrative support to the unit and supporting the coordination of meetings and events with NATO members and other intelligence services.

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2. QUALIFICATIONS AND EXPERIENCE

The incumbent must:

possess higher secondary education qualification with 4 years post-related experience, or upper vocational training/post-secondary degree in a relevant discipline coupled with 2 years of post-related experience;possess demonstrable experience working with analytical tools, like PowerBI, and visualisation software; possess strong written, editing and analytical skills in order to visualise data and present clear and concise information; be able to multi-task several high-priority projects;possess the following minimum levels of NATO\u2019s official languages (English/French): V (\u201cAdvanced\u201d) in one; I (\u201cBeginner\u201d) in the other.

The following would be considered an advantage:

have experience within a multidisciplinary and multi-cultural working environment; have experience with supporting committees, multi-year projects, conferences and trainings, or financial project; and have a higher level of the NATO official languages.

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3. MAIN ACCOUNTABILITIES

Knowledge Management: Oversee the efficient flow of information for the assigned team by collecting, categorising, tracking and visualising relevant information. Subsequently presenting this information as an integrated aspect of the final analysis. Retrieve and distribute relevant information and documentation in a timely and accurate manner. Maintain and update document repositories and intranet pages as required. Contribute to the development and implementation of relevant courses of action to mitigate strategic threats to NATO through the timely drafting, editing, completion, and presentation of intelligence products.

Stakeholder Management: Act as a primary point of contact for data analysis and visualisation requests. Coordinate work and relations with the relevant colleagues to ensure the efficient planning and oversight of all infographic activities undertaken and/or supported by the PSO. Liaise with other IPU personnel in order to leverage knowledge and share best practices.

Expertise Development: Provide constructive suggestions to improve office procedures. Proactively develop skills that will create more efficiencies in managing information and using office tools. Coordinate the development of best practice and Standard Operating Procedures (SOPs) regarding data visualisation in the IPU.
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Perform any other related duty as assigned.

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4. INTERRELATIONSHIPS

Reporting Line: Under the general direction of the Head, Production Support Office (PSO), the Assistant, Analytical Support, will report to the Production Manager.
Interactions: The incumbent will work closely with the PSO team, JISD/IPU Analysts, and NATO entities as required.
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Direct reports: N/A
Indirect reports: N/A

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5. COMPETENCIES\u00a0

The incumbent must demonstrate:

Achievement: works to meet standards.Analytical Thinking: sees basic relationships. Clarity and Accuracy: checks own work. Conceptual Thinking: sees patterns based on life/work experience. Customer Service Orientation: takes personal responsibility for correcting problems.Empathy: reads non-verbal cues and understands meanings. Impact and Influence: Takes multiple actions to persuade. Initiative: is decisive in a time-sensitive situation.Teamwork: Cooperates.

6. CONTRACT\u00a0 Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years\u2019 duration; possibility of an indefinite duration contract thereafter.\u00a0

Contract clause applicable:
In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an indefinite duration contract.

If the successful applicant is seconded from the national administration of one of NATO\u2019s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

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NOTE:\u00a0Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade. These circumstances are described in the IS directive on twin-graded posts.\u00a0\u00a0\u00a0

7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS

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Please note that we can only accept applications from nationals of NATO member countries.\u00a0Applications must be submitted using e-recruitment system, as applicable:

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For NATO civilian staff members only: please apply via the internal recruitment portal ( link );

For all other applications:

Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.

Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing \u00a0the information you need to successfully submit your application on time.

When submitting your application, please ensure that your Taleo Candidate Profile is updated and that your CV is correctly uploaded in the Taleo attachments section.

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More information about the recruitment process and conditions of employment, can be found at our website (

Appointment will be subject to receipt of a\u00a0security clearance\u00a0(provided by the national Authorities of the selected candidate), approval of the candidate\u2019s\u00a0medical file\u00a0by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the\u00a0accreditation\u00a0and notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of reference documents without proper quotes (plagiarism), or any tools available on internet, including but not limited to translation facilities, or generative artificial-intelligence (AI) tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such tools will be rejected without further consideration, and NATO reserves the right to take further steps in such cases as appropriate.

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8. ADDITIONAL INFORMATION

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.

Candidates will be required to provide documented medical evidence to support their request for accommodation.

Building Integrity is a key element of NATO\u2019s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our\u00a0 website . Detailed data is available under the Salary and Benefits tab.

NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here .