Office & Facility Administrative Assistant - Pharmaceuticals

Our client is a leading international company active in life sciences sector, known for its strong focus on innovation, research, and high‑quality standards. With a collaborative culture and a commitment to employee well‑being, they offer a dynamic work environment where people can grow, contribute, and make a real impact. The company is located at the border of Brussels/Dilbeek and easily accessible by public transport from Brussels and surroundings.

As Office/Facility & Administrative Coordinator you'll:

• Act as first contact for all facilities questions and service requests.
• Keep documents, records, and vendor information organised and up to date.
• Manage ticketing system by assigning requests and ensuring timely follow‑up.
• Coordinate small office moves, furniture needs, and daily workplace logistics.
• Help organise supplier visits, meetings, and on‑site interventions.
• Support QHSE activities by maintaining safety documentation and assisting with inspections.

• Fluent in English and French
• Previous experience in administrative support, office management, or facilities coordination.
• Strong organisational, communication, and interpersonal skills with a customer‑focused, solution‑oriented mindset.
• Ability to work independently with high attention to detail and confidence using MS Office.
• Comfortable coordinating with multiple stakeholders in a dynamic environment.
• A competitive salary package
• A dynamic and supportive work environment within an international life sciences setting
• Real opportunities to learn, grow and develop your career in facilities/office management
• A positive company culture that values work-life balance and a collaborative team spirit