Executive Business Officer for NATO with security clearance

Would you like to join the leading international intergovernmental organization?

As the Executive Business Officer to the Deputy NIMSC, you will serve as a pivotal strategic enabler, operating at the heart of the organization's senior leadership. This is far more than a traditional administrative role; you will act as a trusted force multiplier, ensuring that the Deputy’s vision is translated into actionable, high-priority initiatives that drive the successful delivery of NIMSC projects and services.

Responsibilities:

• Coordinate strategic business management initiatives working across NIMSC departmental or functional boundaries, with a key focus on improving delivery of NIMSC projects and services.

• Ensure proper and efficient management, administration, and operation of the Deputy NIMSC day-to-day routine;

• Ensure that the Deputy NIMSC decisions and guidance are assigned, prioritised and executed appropriately to time and quality;

• Ensures that the Deputy NIMSC calendar is updated, deconflicted and aligned to meet the timetable of NIMSC Senior Management meetings and forums.

• Set agenda, format and desired outcomes for key Deputy NIMSC meetings.

• Track progress updates from members of the NIMSC Senior Management team, and report to Deputy NIMSC.

• Manage highly sensitive and confidential issues and information.

• Organise and coordinate major events and visits including: executive off site meetings, managers' conferences, and key meetings on behalf of the Deputy NIMSC;

• Draft accurate, concise and clear documents, reports, letters and other artefacts as directed;

Essential Qualifications & Experience:

• A Bachelor's degree at a nationally recognised/certified University in a related discipline

• Experience working in large multidisciplinary and virtual teams;

• Experience with PRINCE2 or comparable Project Management methodology.

• Experience in service delivery and continuous service improvement.

• Minimum of 5 years' experience within a large international or governmental organization or military.

• Experience managing workflow and executive support staff.

• Experience in working with cross-functional teams, preferably in an international environment.

• Proven ability to multi-task, deliver on responsibilities and work effectively under pressure while producing high-quality products under short-notice deadlines.

Desirable Experience and Education:

• Proven Information & Communication Technologies (ICT) experience in a sizeable organization, preferably one in the government defense sector or in an international organization, a national public administration (civil or military), or the private defense sector

• PRINCE 2 Foundation and Practitioner certifications;

• Intermediate ITIL Foundation certification.

• Prior experience of working in an international environment preferably comprising both military and civilian elements.

• Knowledge of NATO responsibilities and organization, including Allied Command Operations (ACO) and Allied Command Transformation (ACT).

If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.