Office Manager

Bring your office management expertise to a role where you can make an impact from day one, with a wide range of responsibilities and opportunities to shape the workplace experience.

Join Bird & Bird Brussels and play a key role in creating a welcoming, efficient and well-supported workplace within a leading international law firm.

• Dynamic, innovative, and internationally renowned law firm advising clients across sectors including technology, communications, life sciences, financial services, automotive and energy.
• Established reputation for delivering exceptional service and exceeding client expectations, Bird & Bird is known for helping clients navigate change and seize opportunity.
• International presence with 34 offices across Europe, the Middle East, Asia-Pacific and North America.
• Enjoy a friendly and inclusive work environment based on respect and understanding.
• Comprehensive onboarding to help you settle at your own pace.
• Continuous learning via monthly webinars, training sessions and online resources
• Realize your career aspirations within this multicultural team, 85 professionals, 10 different nationalities.
• Modern and attractive offices (presently being refurbished), conveniently accessible by public transport.

As Office Manager , you will be at the heart of the Brussels office , ensuring that everything runs smoothly. You will combine service excellence and operational responsibility whilst working closely with local and international teams to support the day-to-day running of the office and contribute to wider firm initiatives.

Your Responsibilities

• Manage facilities and office services, ensuring the workplace is well equipped, maintained and ready to support colleagues' daily work.
• Shape the workplace and employee experience to support team growth by identifying practical opportunities to make the Brussels office more welcoming, efficient and well organised.
• Lead and develop the reception team , creating a high-quality experience for colleagues, clients and visitors.
• In collaboration with diverse stakeholders (HR, IT, Marketing, the Social Committee as well as international teams) coordinate and deliver office projects and events including client seminars and team building initiatives
• Build and manage strong supplier relationships, ensuring quality service and value for money.
• Contribute to Health & Safety, Security, Risk Management, Business Continuity and GDPR helping maintain a safe and supportive workplace.
• Encourage ESG initiatives and contribute to the firm's sustainability objectives in Brussels.
• Participate in the global Office Management quarterly meetings , sharing best practices and bringing innovative ideas to the Brussels office.

• You have minimum 5 years’ experience in Office Management and an interest in how office management is evolving through new systems and technologies.
• Excellent English , with good knowledge of Dutch and French
• A proactive and motivating leadership style .
• Clear and confident communication skills.
• A collaborative "one team" mindset, enabling you to build strong working relationships.
• Integrity, professionalism and a strong sense of ownership .
• A creative and practical approach to problem-solving.

Make an impact

• Play a leading role in creating a positive, safe and well-supported working environment.
• Have a visible impact on the smooth day-to-day running of the Brussels office.
• Take ownership of a broad and varied range of responsibilities.

• Inclusive Culture, join a multicultural, collaborative and supportive working environment where teamwork and respect are central.
• Recognition, your contribution will be visible, valuable and play an important role in Bird & Bird’s success.

Compensation & Benefits

• Competitive Salary.
• Annual Performance Bonus.
• Teleworking Allowance, €155.
• Lunch Vouchers, €10.
• Eco Cheques, €250.
• Private Pension.
• Hospitalization & Outpatient Insurance .
• Car or Bike Allowance OR 100% Public Transport Reimbursement.
• Permanent contract ensuring long-term stability.

Flexibility & Wellbeing

• Opportunity for 2 days of teleworking per week (after 4 months).
• 38-hour workweek.
• 24 days of annual leave with an additional day every 5 years.

Learning & Development

• Continuous training exposure to all that is necessary for your future at Bird & Bird.

Hiring Process

• First interview with Anneke Vermeir.
• Assessment, (relevant to the job)
• Second interview with Paul Hermant, Ritchie Cartwright and Jennifer Laforgia.
• Decision communicated within 1 week.

Why join Bird & Bird?

Joining Bird & Bird’s Brussels Office means becoming part of a close-knit team of 85 professionals representing 10 different nationalities, while also benefiting from the resources, expertise and career opportunities of a leading international law firm with 34 offices worldwide.