Executive PA

Join Our team as an Executive Assistant!

Executive Assistant

Application Deadline : January 15th, 2026

WeMove Europe is looking for an Executive Assistant to support the Executive Director (ED) in their executive, strategic, and external responsibilities. Reporting directly to the ED, the Executive Assistant coordinates schedules, manages cross-team communications, oversees key processes, and provides executive support to the ED, Board, and, where needed, the Senior Leadership Team (SLT). WeMove Europe operates in a culture defined by collaboration, passion for social justice, and a determination to win campaigns. From time to time, team members may be asked to contribute to activities beyond their core responsibilities.

As an Executive Assistant you will be responsible for:

Work with the Senior Leadership Team to coordinate agendas, scheduling, and information flow across the organisation, take notes, prepare summaries, and ensure information is shared efficiently across teams

Organise management and cross-team meetings, including minute-taking, scheduling, and logistics

Facilitate administrative support for the Executive Director and Board Chair and other Board members, including maintaining Board archives, shareholder administration, etc.

Support the Campaigns Management Team (CMT) in maintaining institutional and campaign-related knowledge

Organise EU registrations and accreditations for the organisation and the Campaigns Team

Act as a campaigns team liaison for our Finance and Operations Director.

We are looking for an experienced Executive Assistant to support our Executive Director in a fast-paced, mission-driven environment. Proven experience (4+ years) as an Executive Assistant or in senior-level administrative support, ideally in NGO, advocacy, political or campaigning environments

Outstanding written and verbal communication skills in English (B2 minimum), with the confidence to represent the Executive Director and organisation professionally

Strong interpersonal skills and experience working with diverse stakeholders, including board members, donors, external partners and distributed teams

Additional European languages, particularly German

Experience in social justice, advocacy, EU-related or campaigning work

Previous experience supporting senior leadership in high-pressure or fast-changing contexts

Employment type : One year contract starting with a probation period based on your national labour code

Benefits: home office set up and co-working space of your choice, 30 vacation days, training, professional development, regular team calls, full week retreat in person with the whole team, and much more…!

women; We encourage applications if you feel you fit most but not all of the criteria. If you are interested in this position, please send your application in English, including:

Including your language skills in your first language, English and other languages according to a scale from A1 to C2.

Our recruitment process involves the following stages:

Evaluation of applications

Applications in languages other than English will not be processed. Applications from people who are not based either in Bologna or Brussels will not be considered.] WeMove Europe is an international campaigning organisation that seeks to build people power to tran sform Europe on issues that matter _ including climate emergencies, migrant rights, workers rights, better governance and more .

At the centre of what we do are two key beliefs: that people hold the power to drive change, and that the Europe we live in today needs real, deep-rooted transformation so that its politics reflect the needs of people and planet rather than corporations and profit.

When we all take action together we create something bigger than ourselves and build momentum for real political change.