Management / Project Assistant

Job Requisition ID: 66114
Department: Sales & Marketing (DEPT_SALMRKT)
At Dover Fueling Solutions (DFS), we are taking fueling and convenience retail to the next level. We are passionate about cultivating excellence in everything we do, but what really fuels us is our people. They’re the heart of our company. As an employee, our promise to you is that you’ll work on new and innovative products and solutions, be mentored by managers and teammates who are collaborative, caring, and act with integrity, and have the opportunity to grow in ways that are meaningful to you. Unique and interesting projects – both locally and globally – will challenge you and allow you to pursue different and rewarding career paths.

We are #EnergizedByGrowth.

DFS is part of a l egacy of leadership that spans back generations, made up of some of the most trusted, leading-edge brands in the industry. As part of Dover Corporation and with our talented, innovative, outstanding people, we are doing great things and redefining what is possible in fueling and convenience retail. Providing advanced fuel-dispensing equipment, including clean energy solutions, systems and payment, automatic tank gauging and wet stock-management solutions, DFS comprises the product brands of Wayne Fueling Systems, OPW Fuel Management Systems, ClearView, Tokheim, ProGauge, Fairbanks, LIQAL, AvaLAN, and Bulloch Technologies. Headquartered in Austin, TX, DFS has a significant technology development and manufacturing presence worldwide, including facilities in Brazil, China, India, Italy, Poland, the Netherlands, the United Kingdom and the United States.
Position Summary
You will be part of the Systems & Payment Business Unit in the EMEA region. We are looking for a proactive and structured project management assistant to join the team. This role combines administrative excellence with project coordination responsibilities. You will play a key role in ensuring smooth commercial operations by managing service offers, purchase orders and invoicing processes. In addition, you will support the execution of projects, acting as a central point of coordination between internal teams and customers. This position is ideal for someone who is detail-oriented, organized and comfortable with balancing administrative tasks with customer facing responsibilities.

Key Responsibilities

Specific responsibilities include but are not limited to:
Create and manage service offers in line with internal processes;
Process, track and follow up on purchase orders;
Ensure accurate and timely invoicing to customers after service delivery;
Collaborate with internal teams (e.g. finance) to ensure smooth and accurate reporting;
Identify and implement improvements in the internal administrative workflows;
Act as the intake point of project requests;
Organizing project meetings, preparing agendas, and taking detailed minutes;
Monitor the project progress and ensure timely execution. Chasing "action items" from meetings to ensure team members meet their commitments;
Communicate with customers regarding status, timelines and deliverables;
You are part of a multifunctional team with a broad range of responsibilities, as such a high degree of flexibility in your daily work is required.

Profile:

Strong organizational and administrative skills;
High attention to detail and accuracy;
Good communication skills, both internally and with customers;
Ability to manage multiple tasks and priorities simultaneously;
Tools: Expertise in MS Dynamics and MS Excel and Atlassian JIRA;
Fluent in English and Dutch. French is a plus;
Possess a unique blend of administrative & finance skills.

Our Offer:

• A healthy work-life balance;
• A competitive salary;
• EV company car + loading pass;
• Meal vouchers €9/day;
• 33 vacation days when working 40hours/week;
• Pension plan and Group insurance;
• A workplace far away from traffic jams;
• Free coffee, fruit, sweets and drinks throughout the day, even lunch is on us!

Work Arrangement : Hybrid
All qualified applicants will receive consideration for employment without discrimination on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.
This position may be located in: EMEA : Belgium : Turnhout : Turnhout
Job Function : Product Development #LI-HW2