Junior Communications Coordinator & Office Manager

Job Description :

This is a generalist position with two equally important pillars: making Engibex visible and attractive online and keeping the office running smoothly. You will work closely with the leadership team and quickly gain end-to-end ownership of your domains.

Marketing & Communications
* Manage and grow our LinkedIn presence and other relevant channels
* Write and publish content: articles, case studies, job posts, company news
* Maintain and update the Engibex website (content, SEO basics, visuals)
* Design simple visuals and communication materials (Canva or equivalent)
* Support recruitment marketing: craft attractive job descriptions and promote
open roles
* Track engagement metrics and propose content improvements

Office Management & Administration
* Manage day-to-day office operations: supplies, vendors, facilities coordination
* Handle incoming/outgoing correspondence and document management
* Support onboarding logistics for new consultants (welcome packs, equipment,
access)
* Assist with preparation of internal reports, presentations, and meeting
materials
* Organize internal team-building events and company gatherings, and coordinate branded merchandise ordering and stock

HR Support
* Maintain and update personnel files and HR documentation
* Help coordinate consultant evaluations and follow-up actions
* Support payroll preparation: timesheet collection, absence tracking
* Contribute to improving HR processes, templates, and internal tools

Fleet & Facilities
* Coordinate the company vehicle fleet: documentation, insurance follow-up,
fuel card management
* Liaise with leasing providers and other partners
* Manage telecom subscriptions and IT equipment inventory

Profile / Requirements :

* Bachelor's or Master's in Marketing, Communications or Administration
* 0–3 years of experience (internships count)
* Comfortable with Microsoft 365, LinkedIn, Canva
* Good writing and editing skills - Fluent in English and Dutch and/or French
* Organised, detail-oriented, proactive
* Autonomous — thrives in a fast-moving SME environment
* Discreet, reliable, and trustworthy

About us :

Engibex is a Belgian high-tech engineering consultancy deploying approximately 80 MSc and PhD-level engineers at leading clients in automotive, energy, aerospace, and advanced manufacturing. We combine deep technical expertise with an
entrepreneurial mindset — and we're growing fast. To support our operations and amplify our visibility, we're looking for a versatile, motivated junior profile to join our central team.