Executive assistant - sustainability M/V/X

Beschrijving van de functie

Team Description

Sustainability purpose is to positively influence our business environment? and create advocates through contribution to society, people, planet by enhancing our reputation with all our key stakeholders and being a role model in sustainable business,? with transparent and open communication?.

Our vision for 2030 is to be recognized by the society as a role model for sustainability, substantiated in concrete commitments that show Toyota's leadership in Environment (CN 2040, Circular Business), Social Impact and Governance (Human Rights and Transparency) ?and to have an influential internal & externally earned advocate community that promotes our contribution to economy, society and environment and makes us the most respected Corporate Organization and the #1 respected brand in Chosen Area of Activity?.

Your responsibilities

• Personal assistant (including agenda, expense & travel management) for Sustainability VP.
• Budget controller for VP budget
• Office Management, meeting room management, administration of group calendars, etc
• Processing PR/PO in Oracle
• Organisation of Sustainability off-site meetings (hotel, catering, venue, registration process)
• Support on PowerPoint presentations, mailings, etc
• Organisation of yearly Christmas Party / Teambuilding activity
• Follow up on HR processes such as holiday requests, performance reviews, etc.
• Administrative responsibilities (contract preparation, invoices, communication with Japan for administrative purposes, etc.).
• Ad-hoc requests from Heads of in the function.

Jouw profiel

Your profile

• Fluent in English (Toyota Motor Europe Language).
• Experienced Personal Assistant
• Able to work & perform under pressure
• Flexible in handling last minute requests and change
• Multitasker
• Team player
• Discrete, able to handle confidential material and information
• Reliable and loyal
• Pro active

Taalvaardigheden

• Engels (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

Voordelen van de betrekking

Toyota is one of the world's largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota's European R&D, manufacturing, and engineering operations.

The company is excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.

Toyota offers a comprehensive remuneration package, including interesting extra-legal benefits. Toyota provides flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office.

At Toyota Motor Europe, they are committed to providing equal employment opportunity to all. All recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. Toyota do not tolerate harassment or discrimination as our individual experiences and overall diversity is a key strength. Together, let's have the power to make a positive change and go beyond the ordinary.

If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.

Contract:

Interim contract (weekly renewed) with option permanent after min 6 months of interim contract

Start date: ASAP

Full time

Hybrid : Toyota Motor Europe Head Office in Evere and possibility for home office