Office Manager & Employee Experience Coordinator

At Rydoo, we make expense management simple, so people can focus on the important work, not their receipts. More than one million users trust us to submit, approve, and control expenses faster and smarter.

Semine shares that same mission. Since 2015, the team has been building AI technology that removes the repetitive, time-consuming parts of accounting, helping finance teams work smarter.

In July 2025, Semine joined forces with Rydoo to shape the future of financial automation. Together, we’re creating a complete, AI-powered platform that simplifies accounts payable and expense management, helping businesses run simpler, faster and smarter financial operations.

We’re a global team of +200 people who believe great tech should make life easier. If you have big ideas and want to build something that actually helps people, you’ll fit right in.

Rydoo in a snapshot

• Ambitious international team
• 33 nationalities speaking over 15 languages
• 240+ employees across multiple countries
• Easy-to-use spend management app available on iPhone and Android
• Supporting over 10,000+ clients and 1 million+ users worldwide
• 4.6 employer score on Glassdoor
• Hybrid work policy

The Role

As an Office & Employee Experience Coordinator at Rydoo, you will play a key role in creating an inspiring and efficient workplace where employees feel engaged and supported. Based in our Antwerp office, you will be the go-to person for all office-related matters, ensuring a smooth and enjoyable working environment.

We are looking for an energetic and proactive team member who likes to work in a dynamic scale-up environment and enjoys juggling different responsibilities. From office operations and employee experience to event planning and workplace well-being, your impact will be felt across the company. At the same time, we expect you to set clear boundaries, take ownership of the office environment, and lead with confidence and structure to ensure everything runs smoothly.

What you'll do

• Office Management: Ensure the Antwerp office runs efficiently, maintaining a welcoming and well-organized workspace.
• Employee Experience: Foster a positive and engaging workplace culture by coordinating team and company events and creating moments that matter.
• Onboarding & Relocation Support: Provide a smooth onboarding experience for new joiners, making sure they feel at home from day one - especially those relocating from abroad.
• Business & Travel Support: Arrange business trips (flights, hotels) and assist with relocation logistics when needed.
• Fleet Management: Managing our company fleet, including employee vehicles and the shared pool car.
• Health & Safety: Ensure a safe and compliant work environment.
• Supplier & Vendor Coordination: Manage relationships with external vendors to keep operations running seamlessly.
• Enforce Structure & Boundaries: Set clear expectations for office behavior, ensuring the workplace remains organized and efficient.

Who you are

• A strong communicator who can confidently set expectations and ensure they are met.
• Someone with a natural sense of authority who can lead the office in a strict yet approachable manner.
• A people-first professional who enjoys creating a great workplace experience.
• Highly organized and proactive, with the ability to handle multiple tasks independently.
• Comfortable working in a fast-paced, scale-up environment.

Requirements

• Fluent in Dutch and English, both written and spoken.
• Valid driver's license (Category B).
• Proficient in Microsoft Office applications.
• Respect and strong alignment with our philosophy, culture and values.
• Adaptable and comfortable in a continuously changing environment.
• Creative, open-minded, and results-driven.
• Excellent interpersonal and communication skills.
• Nice to have: Certificate of Prevention Advisor.

Languages

• Working proficiency in English (C1+)
• Excellent proficiency in Dutch (C2+)

Practicalities

• You’ll be reporting to the VP People
• You’ll be part of the HR team
• Our Office is super close to the Antwerp Berchem train station
• You would ideally start in September, but we are FLEXIBLE as this is one of our company values!
• This role is based on a 4-day workweek (80% employment) (Monday to Thursday) in our brand new office

Benefits

Next to our amazing team, informal & international company culture and our mission to become the number 1 spend and invoice management platform in Europe, we offer some nice benefits that make working at Rydoo / Semine even more fun:

• A competitive package, including salary and benefits
• Upskilling through training and coaching programs
• Hybrid Work Policy
• Professional freedom and a flexible work environment
• Regular company and team events
• Wonderful international team with more than 33 different nationalities
• Spectacular onboarding program for all new joiners

Why Join Us

At Rydoo / Semine, we celebrate diversity and are committed to creating an inclusive environment for all employees. We value and encourage ongoing learning opportunities and career progression.

Even if you don't tick every box but see yourself contributing, we encourage you to apply. We're more interested in finding a well-rounded individual with a can-do attitude. Your passion, dedication and desire to learn are what matter most to us.

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