C005186 Administrative Assistant (NS) BELGIUM - 8 Sep

Deadline Date: Tuesday 8 September 2026



Requirement:   Administrative Assistant



Location: OFF-SITE, REMOTE



Not to Exceed Rate: 31 EUR



Total Scope of the request (hours): 472



Required Start Date: 7 October 2026



End Contract Date: 31 December 2026



Required Security Clearance: NATO SECRET


Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:

1. Current National or NATO SECRET clearance
2. Nationality of one of the NATO member countries
3. Current work visa for the specific location if applying for an in-country position

Any applications that do NOT meet all the above - and do not CLEARLY show these on the CV - will be deleted.



Duties & Role:

• Support HR Staff Services on various administrative processes related to employee life cycle across the 4 main locations.
• Provide constructive suggestions to improve office procedures and actively contribute to existing organizational structure and procedures to maximise use of resources and encourage innovation;
• Performs other duties as may be required.

Requirements

Skills, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Minimum two years of experience in administrative work in a large organisation, preferably in Human Resources, or related relevant environment
• Sound experience with Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word);
• Sound experience with SharePoint;
• Experience working with HR Systems used by NCI Agency such as Oracle EBS, Taleo (or a comparable ATS) and HR ticketing systems;
• Experience with drafting and publishing information to customers on HR Services or relevant environment
• Excellent interpersonal, communication and organizational skills;
• Experience working in an HR Help Desk environment with a high volume workload and a flexible, service-minded attitude and ability to take initiative.