Head of Finance, HR & Operations

Robert Half Talent Solutions is currently looking for a Head of Finance, HR & Operations (m/f/x) for a permanent position based in Zaventem .

Our client is a fast growing company active in the services sector .

As Head of Finance, HR & Operations (m/f/x) you will be responsible for:

Strategic & Financial Leadership

• Own budgeting, forecasting, and financial planning; monitor P&L, cash flow, and profitability (margins, KPIs).
• Run accurate and timely monthly/quarterly close; prepare variance analyses and actionable insights for leadership.
• Coordinate with external accountants/auditors on statutory accounts, VAT filings, payroll reconciliation, and year-end reporting.
• Advise the Managing Director on financial scenarios, investment cases, pricing, and cost optimisation.

Legal & Contract Oversight

• Review client agreements, NDAs, MSAs, supplier contracts; maintain a central contracts register.
• Ensure compliance with corporate law, GDPR, and internal policies; coordinate with external legal counsel as needed.
• Maintain corporate records and entity obligations; liaise with licensor, shareholders, lawyers, notaries.

Belgian HR & Payroll Administration

• Coordinate monthly payroll with the Belgian social secretariat; validate variables (bonuses, allowances, expenses, leave, sickness).
• Oversee onboarding/offboarding (contracts, equipment, access) and maintain compliant employment records.
• Ensure adherence to Belgian labour law, working time rules, GDPR, and local HR policies; issue updates when regulations change.

Office & Facilities Management

• Act as main liaison with landlord/building management; manage lease matters, utilities, and building compliance.
• Maintain a professional, safe, and well-organised office environment (meeting rooms, supplies, H&S, access/badges).
• Oversee suppliers and service partners (cleaning, telecom, office supplies, catering); track SLAs and renewals.

Technology & CRM Management

• Serve as system administrator for the CRM; ensure data integrity, user permissions, and consistent usage; train new users.
• Coordinate with external IT support and the licensor's IT function on devices, software, network, and cybersecurity.
• Manage IT asset lifecycle (laptops, licences, access provisioning) and ensure compliance with global IT and data-protection standards.

Procurement & Cost Control

• Manage supplier selection and contract negotiations; drive cost-effective solutions and process efficiencies.
• Monitor operational spend against budget; identify savings opportunities and prevent leakages.

Team Leadership & Development

• Provide daily oversight, coaching, and feedback to the operational support team; set clear service levels and ways of working.
• Run regular team meetings; ensure balanced workload distribution and high-performance culture.
• Lead joint performance reviews with the Managing Director; address issues proactively.

Governance, Risk & Compliance

• Maintain operational policies; support internal audits, risk assessments, and governance reviews.
• Ensure GDPR-compliant handling of candidate, client, and employee data; uphold confidentiality and ethics standards.

The required profile for the Head of Finance, HR & Operations (m/f/x) position:

• Bachelors/Masters degree in Finance, Business Administration, Management, or equivalent experience.
• Relevant certifications (e.g., accounting/controlling, project management) are a plus.
• Minimum 8 years' experience spanning finance operations with exposure to legal, HR/payroll administration, IT, and office management in SMEs or professional services.
• Strong financial acumen (planning, close, cash management, KPI reporting) and comfort advising senior leadership.
• Working knowledge of Belgian HR and payroll processes, and basic labour law compliance.
• Proficient with CRM and digital productivity tools; data-driven and process-oriented.
• Fluent in Dutch and English; French is an advantage.
• Organised, analytical, autonomous, and hands-on; strong stakeholder management and communication skills.
• Experience in executive search or similar professional services environment.
• Background working with multinational structures and cross-border reporting.
• Exposure to PE-backed environments and value-creation drivers.

Interested in this position of Head of Finance, HR & Operations (m/f/x) at a young and dynamic company? Apply today.

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